Wessex Critical Care Training Group is a not for profit incorporated society with the sole aim to provide, promote and support medical training with a particular emphasis on critical care medicine.
This policy applies to all personal data processed by WCCTG and is part of WCCTG’s approach to compliance with data protection law. All WCCTG members are expected to comply with this policy.
WCCTG’s other data protection policies and procedures are:
- data retention policy
- personal data breach reporting process and a breach register
- data subject rights procedure
Information We collect from You
We collect personal information when You complete and submit an application form to attend one of Our courses, either online, via email or on paper and when You correspond with Us by phone, e-mail or otherwise.
The information We collect may include Your title, name, address, email address, job title, grade, extent of training, past and future jobs, placements or experience in critical care medicine and current and future workplace. We also collect information about food allergies and dietary preferences.
Our courses contain pre-course and post-course multiple-choice exams. Should You attend one of Our courses We will also collect Your results.
We use a web analytics tool (Google Analytics http://www.google.com/analytics/) to analyse site usage, how Our users arrive at Our Site, what they do on Our Site, what browser they are using and on what operating system etc. We use a number of different cookies on Our site to help this process. Cookies are small pieces of data that are stored on Your computer’s hard drive by a website. They collect statistical data about Your browsing actions and patterns but do not identify You as an individual. The information generated by these cookies about Your use of Our Site (including Your IP address) will be transmitted to and stored by Google on servers in and outside Europe including the United States.
If You do not know what cookies are, or how to control or delete them, then We recommend You visit http://www.aboutcookies.org for detailed guidance.
We use the following cookies:
Strictly necessary cookies. These are cookies that are required for the operation of Our Site. They include, for example, cookies that enable You to log into secure areas of Our Site.
Analytical/performance cookies. They allow Us to recognise and count the number of visitors and to see how visitors move around Our Site when they are using it. This helps Us to improve the way Our Site works, for example, by ensuring that users are finding what they are looking for easily.
Functional cookies. These are used to recognise You when You return to Our Site. This enables Us to personalise Our content for You, greet You by name and remember Your preferences.
Targeting cookies. These cookies record Your visit to Our Site, the pages You have visited and the links You have followed. We will use this information to make Our Site and the advertising displayed on it more relevant to Your interests. We may also share this information with third parties for this purpose.
Session cookies. These cookies store Your browsing information and will be active until You leave Our Site and close Your browser at which point they are erased.
Persistent cookies. These cookies stay in one of a browser’s subfolders until they are deleted manually or Your browser deletes them based on the duration period contained within the persistent cookie’s file. You can set Your browser to automatically remove these cookies.
Social sharing. These cookies enable You to share any of Our content that You may find interesting with friends via email and social media platforms.
Use of Your information
Your personal information is exclusively used for administrative purposes relating to the course or courses You have applied for.
We will use Your personal information to review Your application for the attendance one or more of Our courses.
We will use Your name and email address to communicate a decision about offering a place to You or a rejection.
We will use Your title and name to compile course material, such as attendance lists, name badges and attendance and pass certificates. We use Google apps (sheets, docs, drive) to compile these documents.
We will use Your title, name and email address to correspond with You. We use Google apps (sheets, docs, drive, gmail) to send You personalised emails, receipts for course fees, course information and attendance certificates.
We will use Your postal address exclusively to post Your course manual (book) and other course material related to the course You have applied for. You are under no obligation to provide Your postal address when submitting Your application form. If You are offered a place on a course and You have not already supplied Us with Your postal address, then We will send a request by email.
With Your permission We will communicate Your title, name, dietary preferences and food allergies with the caterers at the course that You will be attending to improve Your safety and culinary experience.
With Your permission We may contact You by email to inform You about future courses and ask You to distribute this information to medical colleagues if You wish.
Data storage and processing
Whilst Your personal information is stored in Our databases in within Europe, please note that the information You enter may be transferred outside the European Economic Area to the United States of America. It may also be processed by staff operating outside the EEA who work for Us or for one of Our suppliers. By submitting Your information, You consent to this transfer.
We will share Your personal information with third party service providers in the United Kingdom that work on Our behalf, e.g. external course administrators.
Disclosure of Your information
We do not sell or rent any personally identifiable information about You to any third party.
By way of example (without limiting the foregoing), We may be forced to disclose information to the government or third parties under certain circumstances, or third parties may unlawfully intercept or access transmissions or private communications. We can (and You authorise Us to) disclose any information about You to law enforcement or other government officials as We, in Our sole discretion, believe necessary or appropriate, in connection with an investigation of fraud, Intellectual Property Rights infringements, or other activity that is illegal or may expose Us to legal liability.
We do not publish attendance records or personal information of users that have attended Our courses.
We will consider without undue delay and within one month of receipt as far as possible any request You make to exercise Your rights under data protection law and General Data Protection Regulation (GDPR).
Subject access: You have the right to access Your personal data that We store and process.
Rectification: You have the right to have incorrect personal data that We hold about You rectified or completed, if it is incomplete.
Erasure: You have the right to have Your personal data erased (“to be forgotten”) and to request confirmation of erasure.
Restriction of processing: You have the right to request that We restrict or suppress certain processing of Your personal data.
Data portability: You have the right to obtain and reuse Your personal data for Your own purposes.
Object to processing: You have the right to object to the processing of Your personal data by Us.
Responsibility for the processing of personal data
The directors and members of WCCTG take ultimate responsibility for data protection.
If You have any concerns or wish to exercise any of Your rights under the GDPR, then You can contact the data protection lead in the following ways:
Dr C Loew
28a The Hundred, Romsey, SO51 8BW
Monitoring and review
This policy was last updated on 20 November 2018 and shall be regularly monitored and reviewed, at least every two years.